Software for Small Businesses

How software helps to grow small businesses?

Many small businesses think twice before getting software to manage their operations. Here, we are going to see the core challenges of small businesses and why they are skeptical about getting the software for management. Lastly, we will also discuss the advantages of business management software. We will mainly talk about the logistics industry but the same information applies to all.

The Challenge of Running a Small Business

It’s tough to run a small business. This becomes a little more difficult if you are in a special industry such as logistics or transport. Here, you are in charge of delivering the packages on time in a different state. As many people and things are involved in the process, the whole process becomes a little more complicated than in other businesses.

A big question that needs an answer is:

“Should we buy software to help us with all this work, or should we just stick to doing things the old way?”

The answer depends on many factors. We will see whether you should go with the software and boost up your business or you can simply stay put with the traditional methods. We will see whether you should go with the investment or not. We will see many factors here.

Why Small Businesses Hesitate to Use Software

Let’s first see some of the top reasons why small businesses don’t;’ use the software. The software we are talking about here is transport management software (TMS) is the software that helps you in managing the software.

Fear of Change and Complexity

The traditional method has been used for years and years. So, if they start using the software, small business owners also fear the change and the complexity that comes with the software. As people are still not very technical with the tech, they may face complexity in using the software.

Concern About Cost

Small businesses have various concerns about the costs. The software will bring many more costs. In some cases, the initial costs may be small but they will increase later on. However, that’s not the case with our TMS.

The best solution to this is to check with the team and know the exact terms of pricing and monthly maintenance costs.

Make sure you check the support and update costs when you buy the software. If you are getting the quality for the price, it’s surely worth it. You will also save expenses that you incur in maintaining the traditional books. Additionally, it will also save you a lot of time and some TMS features such as fuel management and driver management will save your other expenses.

Dependency on Manual Methods

Most businesses are depending are actually “addicted” to the manual process of managing operations. The process of writing their own shipment details or even using Excel sheets to track the operations are some of the common ways people manage their businesses.

As they are dependent on manual methods, there are many more dependencies on them.

Benefits of Software for Small Businesses

1. Saves Time

The biggest advantage you will get by using automated software such as TMS is timing. You will save a lot of your time as the software does most of the work for you such as tracking shipments, management of customer information, and HR/payroll. You don’t have to manually generate reports to manage other things.

2. Reduces Mistakes

You will get a lot of errors when you do the process manually. TMS automatically takes the data from the previous entry and ensures the processes are accurate with no mistakes. The lesser human error means you will get better reports.

A small error in the logistics industry can cause a big delay. Using software, you can avoid this.

3. Keeps Everything Organized

The best part is that you can view the order details, delivery schedules, customer information, staff info, or any other information such as vehicle location with just a couple of clicks. No more keeping the spreadsheets.

4. Helps Make Smarter Decisions

As the software has the facility to enter all the data related to your business, it will then automatically process the information and help you make smart decisions. You can use the customer and order trends to make the decisions.

5. Improves Customer Service

You can improve customer service by providing updates for the delivery directly from the website. Further, it will also allow you to analyze the reports and answer the queries based on the customer’s complaints.

6. Ensures Compliance with Regulations

The Indian government has many regulations to remove the scams in logistics. So, you need to comply with all of these. Along with these state regulations, you also need to keep in mind customers’ documentation, insurance, and even package securities. Moreover, the software also helps you in creating paperwork automatically.

7. Supports Business Growth

As the process becomes simpler and better, you can easily scale up your business.

8. Saves Money in the Long Run

Lastly, you can always save money in the long run as it will help you in scaling up the business, making better decisions, saving time, and making your employees work better.

Conclusion

Here are the things you will get with the software.

• Saves Time
• Reduces Mistakes
• Keeps Businesses Organized
• Improves Customer Service
• Ensures Regulatory Compliance
• Supports Business Growth
• Saves money in the long run

Bharat Software Solutions (BSS) comes with multiple features to manage your business beginning with the basic core features such as full truck management and part load management, along with that, we also have fleet management along with integrated driver management. To make things easier, our inventory module and payroll module will help you with employee management.