Fleet Management?
The profit of any business is based on its operational capabilities. Better the operations of a company, the higher is the returns on the investment. The same thing applies to the transportation and logistics industry.
You have to move past your paper and pen mode of the operations to embrace automation in your processes. Fleet management application is one such suite of functionalities that can help you achieve more in less time.
Wondering why your logistics business needs an automated fleet operating system? Below is your answer:
- The system encompasses all the types of information about your fleets.
- You can give access to this software to drivers and customer service executives, which will make it easier for your employees to stay transparent about any type of updated information regarding the shipment.
- No longer do you have to rely on your accountant to assess all the monthly data. You can trust the fleet operating system. You need to feed all the data, and all the costs will be calculated automatically.
You can track the mileage of all the fleets. Here you can note down the route taken. The business report generated at the end of the month will offer you a lot of data to make a well-informed decision.
Optimize Your Management
Managing a fleet is a challenging task. There are expenses to track, control, and fleet to manage. This translates into a lot of paperwork. In this case, if you have multiple registers with account details, your management is susceptible to errors. This is why it is better to leave the fleet management to the software.
Below are some of the reasons to integrate a fleet management application in your existing system:
- Fleet Hiring Operation
The key to managings a logistics business is to have a sufficient number of the fleet to keep the business up and running. In such a case, you can look for fleet hiring services and manage these from your fleet management software.
All through the month, you feed in all the required data regarding the portfolio of the fleet drivers. You can easily sort them, and interview them to get them to work for you as soon as possible.
- Fleet Providing Services
When you have several vehicles and drivers, but you make no money out of it, you can opt for fleet providing services. Here you can put your fleet on sale for a specified number of days.
Currently, with the paper and pen mode, you might be having multiple papers with consignment details written over it. The trip management is a complex task. You have to store the details about the consignment, the driver, the to and from destination, the additional expenses incurred during the trip, etc.
In such a case, you and your team tend to spend a lot of your time on gathering the data and putting it together to close the trip sheet. The best solution here is to use the fleet management software to close the trip sheet at a tap.
If you have a small logistics business, payroll management is easy. You only have to hire and calculate the salary for only a small team. However, what happens when you decide to scale up your business?
The complexity increases dramatically, leaving you overwhelmed with the never-ending task list. In such a case, you can opt for the fleet operating system to manage the payroll for your team. The system is also capable of tracking the attendance and leaves. As a result, you get the payroll information all at once at the end of the month, and you can easily process the salaries.
The rate list is dependent on various factors. Various types of models can vary, and so is the rate list. In such a case, you have to hire a dedicated team for assessing the rates and feeding the data into the system.
To cut down on the hassles and the drudgery, you can simply leverage the prowess of fleet operating system. With automated software, you will be able to view and edit the updated price of the services easily. Here you have the opportunity to save a resource, which you can use to accomplish any other priority task.
Driver settlement refers to the on-trip expenses that drivers make. During the trip, there are many expenses that you have to consider. Longer the route, higher is the list of the expenses. You have to pay for the fuel, maintenance, toll, driver’s food, etc.
In such a case, billing and accounting become challenging for you. The best you can do is opt for a fleet management application that your drivers can use to add all the expenses along with the bills, and you can reimburse the same during the settlement, on the completion of the trip.
Clients are worried about their consignment. They have this tendency to keep a tab on their consignment. You do not want to expend your resources in keeping track of the consignment and answering to the calls. They can be put to handle other important tasks within your logistics ecosystem.
With the help of consignment tracking, the software can be the most useful tool. The clients can easily track the status of the fleet. Your team only has to update the latest status of the fleet, and your clients can know about the same without having to take the hassle to call your team.
An accounting system in a business is the most critical aspect. You have to keep tabs on so many expenses. The complexity of accounting increases when you are providing fleet services to other clients or hiring fleet from other companies.
In such a case, it is essential for you to have a proper accounting system that can compile all the data and calculate the total expense during the month. Having a record in the form of software, you can easily compare the accounts of two or more months and make well-informed decisions for your logistics business.
When you have huge consignment in your warehouse, you have to be cautious of the fact that your team does not mix them. In such a case, you will have to face the consequences of loss.
On the other hand, the management system has the feature to manage the warehouse. You can store the location of the consignment in your fleet management software.
On the designated day of delivery, you can track the location of the consignment and can pick it up without any confusion. This way, you can reduce the number of errors and increase the productivity of your business.